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Executive Administrator

Work Location:
Aerospace Division
Advertising End Date:
28 Sep 2018
Job Type:
Regular
About The Opportunity
An exciting opportunity has arisen for a highly experienced executive assistant to join GKN Aerospace. The role will initially be based at our head office in Redditch, however we are currently transitioning to Blythe Valley Business Park Solihull which should be completed around December/January.
 
This is a perfect opportunity for an ambitious, tenacious professional that wants to join a Global FTSE 100 organisation at a pivotal time of transformation. The successful candidate needs to be pro-active and articulate in their approach to tasks and be able to support the C-Level executive in numerous activities on a daily basis
Key Responsibilities
 Key Responsibilities:
  • Providing the C-Level Executive with the administrative support needed to effectively carry out their role.
  • Managing, planning and coordinating the Executive's schedule - organise meetings and other events including attendees, venue, equipment and supporting documentation.
  • Manage diaries utilising the standard electronic system - Keeping the Executive informed and up to date digitally, with upcoming commitments and responsibilities
  • Manage the office of the Execuitve and all the relevant interfaces, from a multifaceted audience.
  • Organise global travel via the appointed travel agent including means of travel, ticketing, accommodation and visas.
  • Generate and modify documents utilising standard IT packages e.g. letters, memos, presentations, spread sheets.
  • Provide responses to incoming communication (e.g. emails, postal correspondence and phone calls) and ensure matters are routed appropriately.
  • Establish and maintain document management systems.
  • Administer expense claims.
  • Taking minutes of meetings where appropriate
  • Provide ad-hoc administrative support for the others/visitors in Redditch/Blythe Valley.

 

Additional functional capabilities, knowledge and experience:

The ideal candidate will have;

  • Extensive organisational skills and the ability to exercise good judgement in a variety of situations, whilst maintaining a realistic balance amongst the existing priorities.
  • Experience of providing administrative / secretarial support at an Executive level within a global environment.
  • Well experienced with an international executive and has managed international travel before
  • Have a tenacious approach –  act as the gatekeeper to the C- level Executive and filter all incoming calls and emails (internal, external etc.)
  • Experience of utilising a wide range of technology to enable effective and efficient ways of working. Excellent skills in Microsoft PowerPoint, Word, Excel and Outlook.
  • Proactive in your approach and make judgements- if things change last minute, making sure plans run accordingly.
  • Be structured and disciplined. No experience of engineering required but must have supported someone senior, must be well presented to be the face of Executive's office.
  • Must be confidential and must be professional. The successful person may also need to plan personal things for the Executive from time to time.


Formal Qualifications: 

  •   Business administration related discipline desirable.
About Us

GKN Aerospace is the world’s leading multi-technology tier 1 aerospace supplier. With 55 manufacturing locations in 14 countries, we serve over 90% of the world’s aircraft and engine manufacturers. We design and manufacture innovative smart aerospace systems and components. Our technologies are used in aircraft ranging from the most used single aisle aircraft and the largest passenger planes in the world to business jets and the world’s advanced 5th generation fighter aircraft.


Diversity and Inclusion

As a global engineering company, innovation is what differentiates us from our competitors and is central to our success.

A balance of cultures, ethnicities and genders help bring new ideas and creativity to GKN. We need people of different backgrounds, with different skills and perspectives to spark originality, imagination and creativeness in our teams around the world.

GKN is an equal opportunity employer.

We treat all our employees and applicants fairly and are committed to ensuring that there is no discrimination or harassment against any employee or qualified applicant on the grounds of age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status or any other characteristic protected by law.

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